Freelancer and vendor costs
Record contractor bills and payments consistently, with approvals and payment responsibilities defined if payables support is included.
Creative & Marketing Agencies
Bookkeeping for creative agencies.
Bring structure to the finances behind your creative work. We help agencies organize client billing, contractor costs, and recurring overhead in QuickBooks Online.
Discuss Your BookkeepingLos Angeles based. Serving businesses remotely.
Built around your business
Bookkeeping for creative and marketing agency workflows.
Keep project billing, production costs, and agency overhead organized as client work moves between teams and vendors.
We support marketing agencies, design studios, production companies, and other creative businesses managing a mix of retainers and project work.
An agency can have a busy project pipeline while still struggling to interpret its finances. Contractor invoices, software subscriptions, client advances, and reimbursable production costs can blur together without a consistent recording process.
Explore our approachWhere bookkeeping helps
Support for everyday financial workflows.
These are areas to discuss when we define the services and information your business needs.
Project and retainer billing
Organize billing records for recurring engagements and one-time projects so outstanding balances remain visible.
Pass-through costs
Define how client-funded media, production purchases, and reimbursements should be tracked rather than blending them into general overhead.
A practical example
Follow the financial activity behind a campaign
Connect client payments and production purchases with the work your agency delivers.
A campaign may involve an advance payment, freelance design invoices, and production purchases made on a client’s behalf. Using agreed customer or project references helps keep those records connected instead of leaving them as unrelated bank transactions.
Where your QuickBooks Online subscription and source records support it, we can discuss tracking income and direct costs by client or project. Shared overhead and pass-through costs need consistent treatment before those reports can be useful.
Explore QuickBooks Online setupRelated services
Start with reliable books. Add support where it fits.
Build your scope around recurring bookkeeping, then add support for customer billing, vendor payments, or financial planning as your workflow requires.
Monthly bookkeeping
Transaction review, reconciliations, general ledger maintenance, and month-end close support.
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Accounts receivable
Invoice records, payment tracking, and aging review based on your billing process and agreed scope.
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Accounts payable
Organized vendor bills and payment workflows with clearly defined approvals and responsibilities.
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Financial reporting
Financial statements to help you review income, expenses, and account balances.
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QuickBooks Online setup
Account structure and workflows aligned with your business and reporting needs.
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Fractional CFO support
Discuss additional support for budgeting, cash-flow planning, and financial analysis.
Learn moreGetting started
A clear process from the first conversation.
We review how your business works before recommending services, so responsibilities, records, and expectations are clear from the start.
Review your workflow
Discuss your accounts, source records, billing process, and the questions you want your books to answer.
Define the scope
Agree on services, document sharing, approval responsibilities, and any setup or cleanup needed.
Maintain and review
Follow a recurring schedule for reconciliations, transaction questions, and the reports included in your scope.
Common questions
Bookkeeping for creative agencies.
Find answers about the workflows we can discuss, the scope of our services, and what working together looks like.
Can reports show activity by client or project?
We can discuss customer, project, or class tracking in QuickBooks Online. Available reporting depends on your subscription, the detail in source records, and the setup and services agreed in your scope.
Can you help with contractor payments?
Accounts payable support can include organizing contractor bills and payment workflows. We agree on payment approvals and responsibilities before work begins. Payroll processing and contractor tax filings are outside the services described here.
Do you only work with Los Angeles businesses?
BlueWave Ledger is based in Los Angeles and works remotely with businesses across the Westside, elsewhere in California, and across the U.S. No office visit is required.
How is the scope and price determined?
We review your accounts, transaction volume, accounting software, current records, and reporting needs. Setup or cleanup work and additional services are defined before work begins.
Local connection, remote support
Serving Los Angeles and beyond.
Explore bookkeeping support for businesses in Santa Monica, Culver City, and West Los Angeles. Our remote workflow lets us work with owners across the region without an office visit.
Creative & Marketing Agencies
Ready to bring more clarity to your books?
Tell us about your business, current accounting software, and where you need support. We will follow up to discuss fit and next steps.